RULES FOR LECHLADE ART SOCIETY SUMMER EXHIBITION 2025
Please note: There is a supplementary Exhibition Guidelines document that gives additional details regarding the submission of work for this year.
Please note: There is a supplementary Exhibition Guidelines document that gives additional details regarding the submission of work for this year.
Exhibition Venue: The Memorial Hall, Lechlade-on-Thames
Exhibition Dates: Fri 22nd, Sat 23rd, Sun 24th, Mon 25th August 2025
Exhibition Opening hours: 10.00 am to 6.00 pm [except Monday 25th - 10.00 am to 5.00 pm]
Private View for members and invited guests: Friday 22nd August 7.00 pm to 8.30 pm
Handing in of work: The Memorial Hall, Thursday 21st August 10.00 am to 12.00 noon for all exhibitors
Collection of work: The Memorial Hall, Monday 25th August
5.30 pm to 6.30 pm for unsold work
6.00 pm to 6.30 pm for sold work
Please note: There will be NO OTHER collection time.
Exhibition Dates: Fri 22nd, Sat 23rd, Sun 24th, Mon 25th August 2025
Exhibition Opening hours: 10.00 am to 6.00 pm [except Monday 25th - 10.00 am to 5.00 pm]
Private View for members and invited guests: Friday 22nd August 7.00 pm to 8.30 pm
Handing in of work: The Memorial Hall, Thursday 21st August 10.00 am to 12.00 noon for all exhibitors
Collection of work: The Memorial Hall, Monday 25th August
5.30 pm to 6.30 pm for unsold work
6.00 pm to 6.30 pm for sold work
Please note: There will be NO OTHER collection time.
1. GENERAL
Only members of the Lechlade Art Society [the Society] may exhibit.
Exhibitors are required to cover at least one session of stewarding. Please complete your preferred three slots for stewarding marking them 1 [first choice], 2 [second choice] and 3 [third choice]. These choices should be on different days if possible. The stewarding choices form is on the reverse of the Entry Form. We aim to have at least three stewards per session.
The winner of the Patron’s award agrees to have their artwork photographed and used for the following year’s exhibition poster, flyer and other publicity.
Only members of the Lechlade Art Society [the Society] may exhibit.
Exhibitors are required to cover at least one session of stewarding. Please complete your preferred three slots for stewarding marking them 1 [first choice], 2 [second choice] and 3 [third choice]. These choices should be on different days if possible. The stewarding choices form is on the reverse of the Entry Form. We aim to have at least three stewards per session.
The winner of the Patron’s award agrees to have their artwork photographed and used for the following year’s exhibition poster, flyer and other publicity.
2. ENTRY FEES
Framed or block mounted paintings, photographs and craft/sculpture items: £2 each
Unframed paintings and masked photographs: £1 each
Items not for sale [marked NFS]: £2 each
The Society’s commission is 15% of the selling price. Please price your work to take into consideration framing costs and other expenses.
The completed Entry Form (including your stewarding choices on the reverse) should be sent to Brian Britton, Hazleton House, Burford Road, Lechlade GL7 3ET by Friday 8th August 2025.
Please enclose a cheque payable to “Lechlade Art Society”. Alternatively direct payment may be made online to Lechlade Art Society; Sort Code 20 84 58 [Barclays Bank]; Account Number 70566241; Reference “LASExhib<your surname>”.
Framed or block mounted paintings, photographs and craft/sculpture items: £2 each
Unframed paintings and masked photographs: £1 each
Items not for sale [marked NFS]: £2 each
The Society’s commission is 15% of the selling price. Please price your work to take into consideration framing costs and other expenses.
The completed Entry Form (including your stewarding choices on the reverse) should be sent to Brian Britton, Hazleton House, Burford Road, Lechlade GL7 3ET by Friday 8th August 2025.
Please enclose a cheque payable to “Lechlade Art Society”. Alternatively direct payment may be made online to Lechlade Art Society; Sort Code 20 84 58 [Barclays Bank]; Account Number 70566241; Reference “LASExhib<your surname>”.
3. MINIMUM PRICING
Please note: The minimum price for any hung work or work displayed on an easel or table top is £40.
4. EXHIBITED WORK
Exhibits must be original work although they can have been previously exhibited. Any infringement of copyright will be the responsibility of the member submitting the work and not the Society, its members or the Committee. Any artwork which is identified as an infringement of copyright after it has been entered into the exhibition will be immediately removed.
Members may submit work as follows:
Finished work comprising framed or block mounted paintings, photographs, craft and sculpture - up to four works in total to be hung or placed on an easel or table top.
Unframed paintings/collages/mixed-media/prints etc. - up to six works in total to be placed in browsers.
Please note: Members submitting any artwork that is too heavy to be hung MUST provide a suitable easel or table-top stand. In addition, exhibitors are asked to bring a table-top easel and/or floor-standing easel for general use. Please ensure that your name is clearly marked on the easel/easels that you provide.
Please note: The minimum price for any hung work or work displayed on an easel or table top is £40.
4. EXHIBITED WORK
Exhibits must be original work although they can have been previously exhibited. Any infringement of copyright will be the responsibility of the member submitting the work and not the Society, its members or the Committee. Any artwork which is identified as an infringement of copyright after it has been entered into the exhibition will be immediately removed.
Members may submit work as follows:
Finished work comprising framed or block mounted paintings, photographs, craft and sculpture - up to four works in total to be hung or placed on an easel or table top.
Unframed paintings/collages/mixed-media/prints etc. - up to six works in total to be placed in browsers.
Please note: Members submitting any artwork that is too heavy to be hung MUST provide a suitable easel or table-top stand. In addition, exhibitors are asked to bring a table-top easel and/or floor-standing easel for general use. Please ensure that your name is clearly marked on the easel/easels that you provide.
5. FRAMED PICTURES
Framed pictures must be properly framed in wood, plastic, or metal. The backing must be sealed to the frame with brown sealing tape [not Sellotape]. All frames must be securely fitted with two D rings connected by a short, tight length of nylon cord or wire for hanging. Work must be labelled on the back using the labels provided. Please write clearly in capital letters in black ink showing only the name, title of work, medium and price. No other adornments should be attached to the frame. Work should be dry and fixed with spray if necessary.
6. UNFRAMED ARTWORK
Paintings – These must be covered with secured transparent film not cling film. They must be labelled as for framed work. No labels on the front of the artwork please!
Pastels – Please be aware that pastels may suffer degradation as a result of transfer of pastel onto the protective plastic cover; spray fixing will minimise this.
Please note: Regrettably work that is not submitted in accordance with the Society’s rules may be rejected.
Framed pictures must be properly framed in wood, plastic, or metal. The backing must be sealed to the frame with brown sealing tape [not Sellotape]. All frames must be securely fitted with two D rings connected by a short, tight length of nylon cord or wire for hanging. Work must be labelled on the back using the labels provided. Please write clearly in capital letters in black ink showing only the name, title of work, medium and price. No other adornments should be attached to the frame. Work should be dry and fixed with spray if necessary.
6. UNFRAMED ARTWORK
Paintings – These must be covered with secured transparent film not cling film. They must be labelled as for framed work. No labels on the front of the artwork please!
Pastels – Please be aware that pastels may suffer degradation as a result of transfer of pastel onto the protective plastic cover; spray fixing will minimise this.
Please note: Regrettably work that is not submitted in accordance with the Society’s rules may be rejected.
7. NUMBER OF ENTRIES
Should there be more entries than can, in the opinion of the Committee, be adequately displayed in the space available, the maximum permitted number will be reduced and some entries may be omitted.
8. CONTRACT OF ENTRY
Once an Entry Form has been completed, submitted and accepted it will constitute a contract with the Society and the Society will be entitled to take a commission on any work sold or withdrawn before or during the exhibition.
Should there be more entries than can, in the opinion of the Committee, be adequately displayed in the space available, the maximum permitted number will be reduced and some entries may be omitted.
8. CONTRACT OF ENTRY
Once an Entry Form has been completed, submitted and accepted it will constitute a contract with the Society and the Society will be entitled to take a commission on any work sold or withdrawn before or during the exhibition.
9. ARTISTS’ CARDS
Members wishing to sell their cards should provide their own display stand or agree to share a stand with another member before completing the Entry Form. Please complete the section for cards on the Entry Form stating the number of cards for sale at the start of the exhibition. The commission for card sales is 15%, the same as for hung and browser exhibits. The maximum number of cards for sale by an individual member must not exceed 40 [forty] at any time during the exhibition. Should sales occur, members may top-up cards to a maximum of 40 [forty] cards during the exhibition. If cards are added as a result of sales, please make sure these additional cards are added to your name on the sheet in the master file stating how many cards have been added.
Please note: for administrative reasons, ALL cards must be for sale at the flat rate of £2.50 each.
Members wishing to sell their cards should provide their own display stand or agree to share a stand with another member before completing the Entry Form. Please complete the section for cards on the Entry Form stating the number of cards for sale at the start of the exhibition. The commission for card sales is 15%, the same as for hung and browser exhibits. The maximum number of cards for sale by an individual member must not exceed 40 [forty] at any time during the exhibition. Should sales occur, members may top-up cards to a maximum of 40 [forty] cards during the exhibition. If cards are added as a result of sales, please make sure these additional cards are added to your name on the sheet in the master file stating how many cards have been added.
Please note: for administrative reasons, ALL cards must be for sale at the flat rate of £2.50 each.
10. RESPONSIBILITY FOR LOSS OR DAMAGE
The Society, its members, the Committee and the Trustees of the Memorial Hall will not be responsible for any loss or damage to exhibits whilst in their care although all reasonable precautions will be taken to safeguard them. All exhibitors are advised to have personal insurance for their work as they consider necessary to cover any loss or damage during the exhibition. In signing the Entry Form, an exhibitor has agreed to have indemnified the Society, its members, the Committee and the Trustees of the Memorial Hall against such risks.
Guidance Note: Exhibitors wishing to insure their exhibits should check with their household contents insurance provider and arrange for their policy to cover items temporarily removed outside their property. However, it is understood that insurers will only cover the cost of materials used in the artwork unless the work has been properly and professionally valued beforehand.
11. STEWARDING
It is a condition for entry into the exhibition of any work, whether for sale or not for sale, that the exhibiting member is willing to make themselves available to steward during the exhibition. Please complete and return the stewarding form (on the reverse of the Entry Form) and return both together.
Please note: Members of the Committee will be responsible for receiving work to be exhibited, hanging/displaying the work and making the work available for collection at the end of the exhibition.
12. INTERPRETATION OF RULES
Interpretation of these Exhibition Rules will be at the sole discretion of the Committee and must be accepted as final.
The Society, its members, the Committee and the Trustees of the Memorial Hall will not be responsible for any loss or damage to exhibits whilst in their care although all reasonable precautions will be taken to safeguard them. All exhibitors are advised to have personal insurance for their work as they consider necessary to cover any loss or damage during the exhibition. In signing the Entry Form, an exhibitor has agreed to have indemnified the Society, its members, the Committee and the Trustees of the Memorial Hall against such risks.
Guidance Note: Exhibitors wishing to insure their exhibits should check with their household contents insurance provider and arrange for their policy to cover items temporarily removed outside their property. However, it is understood that insurers will only cover the cost of materials used in the artwork unless the work has been properly and professionally valued beforehand.
11. STEWARDING
It is a condition for entry into the exhibition of any work, whether for sale or not for sale, that the exhibiting member is willing to make themselves available to steward during the exhibition. Please complete and return the stewarding form (on the reverse of the Entry Form) and return both together.
Please note: Members of the Committee will be responsible for receiving work to be exhibited, hanging/displaying the work and making the work available for collection at the end of the exhibition.
12. INTERPRETATION OF RULES
Interpretation of these Exhibition Rules will be at the sole discretion of the Committee and must be accepted as final.
This document can be downloaded from here: Exhibition Rules (pdf 147KB)
ExhibRulesSummer2025v2
[email protected]
ExhibRulesSummer2025v2
[email protected]